What information does Watermark collect, and how?
In order to gain access to the Site and take advantage of the Services, you will need to provide information as part of a registration process, including your name. Watermark requests this information from you in order to enhance, quantify and measure your use of the Site. Our registration form will also ask you to give us your contact information (name, telephone number and email address) and you have the option of supplying demographic and other information (like Zip code, school district, grade level and subject you are in or you teach).
Disclosure of Information
Watermark actively seeks to comply with all applicable statutes and regulations regarding maintaining the confidentiality and privacy of information held by it, including but not limited to the Family Educational Rights and Privacy Act (“FERPA”). Watermark does not sell or otherwise transfer customer information to third-party marketing companies under any circumstances. It is Watermark’s policy not to share your personal information with any third parties, other than in the limited circumstances set out below.
Watermark enables you to comply with your privacy and confidentiality obligations. However, you must be aware of your own obligations under FERPA or any other statute, regulation or other legal or institutional rule regarding the release of confidential information and act accordingly. You may participate in a variety of online forums on the Site, submit work to others for evaluation, share work with colleagues, and/or publish work in Watermark or to the World Wide Web at large. Any information you disclose in these areas will be available to certain other end users, and may be collected and used by persons other than Watermark. You should not disclose any information that you do not want others to know on these areas of the Site. Watermark does not routinely monitor these areas, and you use forums and tools at your own risk. In addition, you may also provide us with information such as your name, subject and grade / university level that you are in or that you teach, contact email address (if supplied), lesson plans, assignments, work product, and assessment rubrics, that identifies your own content. This information will be available only to other individuals with Watermark IDs and passwords within your organization with permission to view it, UNLESS YOU CHOOSE TO PUBLISH IT ON THE WORLD WIDE WEB. Personal information such as addresses and phone numbers are NEVER published on the Site by Watermark and should not be by you unless you are sure that your audience is allowed to have such information.
Watermark provides various communication tools that enable users to share work with users and non-users of Watermark. Once you have shared work with a third party, Watermark no longer can control access to that work and can make no assurances as to the privacy of that work. Do not disclose or send information to third parties that you do not want others to know, use or publish in other forums.
Receiving Information and Surveys by Email
Watermark also provides you with the opportunity to receive information and take customer surveys related to the Site and Services, by email. If you do not want to receive such information by email, you may opt out of further communications sent by Watermark at any time by sending us an email at firstname.lastname@example.org or by calling us at 1.800.311.5656. Please note that we can only comply with requests relating to email communication sent by Watermark. If you no longer wish to receive further information by email from any third party, you will need to contact such third party directly to opt out of further communications being sent to you.
Watermark takes commercially reasonable security measures to protect information provided by you against unauthorized access and use. Upon upload, your data files may be scanned for viruses, and the Webmaster will be notified of any viruses found. Access to information is only authorized with the use of a valid password protection. Watermark also uses commercially reasonable efforts to establish secure connections with your web browser for any transactions conducted online using a credit card or other financial information you may provide to us. PLEASE BE AWARE, HOWEVER, THAT NO DATA TRANSMISSION OVER THE INTERNET IS 100% SECURE AND ANY INFORMATION DISCLOSED ONLINE CAN POTENTIALLY BE COLLECTED AND USED BY PARTIES OTHER THAN THE INTENDED RECIPIENT.
FURTHER, IN THE EVENT THAT YOU CHOOSE TO STORE ASSESSMENT DATA ON WATERMARK, BE AWARE THERE IS NO EXTANT SECURITY MEASURE THAT CAN PROVIDE A GUARANTEE OF COMPLETE DATA SECURITY.
Changes and Access to Personal Information
You may ask Watermark to correct, update or delete information you have provided to us by sending an email to us at email@example.com, or send postal mail to Watermark, 71 West 23rd Street, New York, NY 10010. Please feel free to contact us with questions about this privacy statement, the practices of this Site, or your dealings with this Site.
What is GDPR?
The General Data Protection Regulation (GDPR) is a Regulation in the making by which the European Commission intends to strengthen and unify data protection for individuals within the European Union (EU). It also addresses export of personal data outside the EU. The regulation became effective on May 25, 2018.
Watermark is committed to high standards of information security, privacy and transparency. We place a high priority on protecting and managing data in accordance with accepted standards including ISO 27001 and PCI-DSS. The company is complying with applicable GDPR regulations, most importantly as a data processor, while also working closely with our customers and partners to help them meet their contractual obligations as data controllers.
Watermark’s approach to preparing for GDPR is overseen by an internal cross-functional team. As a Company that always considered data security as one of our highest priorities, we will continue the policies that have been place for years. For example:
- Continuously improving on our on existing security and business continuity management systems.
- Continuing to encrypt all data in transit and at rest.
- Watermark will inform any and all client organizations promptly in the event of any incidents involving your users’ data.
- Not collecting non-essential data from our clients within our products other than that necessary for us to provide our services.
Going forward, Watermark is committed to the following additional items consistent with GDPR Compliance:
- We will be reviewing our existing contracts with data controllers, the use of sub-contractors and any data export arrangements and adding a Data Processing Addendum where deemed appropriate.
- Offering enhanced client services to help our client organizations meet their obligations as Data Controllers.
Effective Date: July 16, 2018
II. What Information Does Company Collect?
A. Information You Provide to Us:
We receive and store any information you provide to us. For example, we may collect Personal Information such as your name, email address, job title, Institution, address, etc. You can choose not to provide us with certain information, but then you may not be able to register with us or take advantage of some of our Website’s features.
B. Information Collected Automatically:
When we collect usage information (such as the numbers and frequency of visitors to the Website), we only use this data in aggregate form, and not in a manner that would identify you personally. For example, this aggregate data tells us how often users use parts of the Website, so that we can make the Website appealing to as many users as possible. We may also provide this aggregate information to our partners; our partners may use such information to understand how often and in what ways people use our Website, so that they, too, can provide you with an optimal experience. We never disclose aggregate information to a partner in a manner that would identify you personally.
C. E-mail and Other Communications:
We may contact you, by email or other means; to send you promotional offers related to our business, or communicate with you about your use of the Website. Also, we may receive a confirmation and/or other information when you open an email from us. This confirmation and/or other information helps us make emails more interesting and improve our service. If you do not want to receive email or other mail from us, please indicate your preference through your account settings at https://go.taskstream.com/preference-center. Please note that if you do not want to receive legal notices from us by email, those legal notices will still govern your use of the Website or any of the Services, and you are responsible for reviewing such legal notices for changes.
III. Is Personal Information About Me Secure?
V. What Choices Do I Have?
As explained above, you can always opt not to disclose information to us, but keep in mind some information may be needed to register for events with us or to take advantage of some of the features of our Website.
VIII. Questions or Concerns
If you have any questions or concerns regarding our privacy policies, please send a detailed message to firstname.lastname@example.org, and we will try to address your concerns.
Effective Date: July 16, 2018